The Agenda is a content feature that builds the event's schedule. The basic building block is a session — a single agenda item with a time, a stage, speakers, and content. Each session is assigned to a session type, which sets the default behavior for visibility, registration, and engagement features. To bundle sessions that need registration, you use registration blocks; stages and tags help attendees navigate a larger agenda. This article describes the architecture — how the layers fit together. The details for session types, workshops, and time slots live in the follow-up articles.
Before you start creating sessions, decide on the architecture — how many rooms, how many tracks, how many days, whether the agenda needs registration or not.
Add an Agenda under Content (if you do not have one yet).
Order of creation: session types → stages (if you have multiple rooms) → tags → sessions → registration blocks (if needed).
The session time is entered in the event's time zone (see Creating a new event).
In the left menu, go to Content → + Add → Agenda.
The content feature is added to the list of content features under Content, and the Sessions tab opens. Next to it appear the tabs Types, Blocks, Tags, Stages, My Agenda, Settings, Visibility, and Import.
The Agenda content feature can be added to an event multiple times. Each instance has its own sessions, types, stages, and tags. Example: Main agenda, Workshops, Social program — three separate Agendas.
Sessions — individual agenda items. Each session has:
A name.
A date, start time, and end time.
A type (required — see below).
Optional: stage, tags, description, speakers, sponsors, and exhibitors.
Types — templates that define default behavior. Every session must be assigned to a type. Happenee comes with four base behaviors:
Keynote — visible to everyone, no registration. Keynotes, presentations.
Workshop — attendees register for individual workshops. Every workshop visible to them is open for registration.
Time slots — the attendee picks one of the offered slots (a reservation of a specific time).
Break — an informational item with no detail page, registration, or engagement.
From these four base behaviors you can create custom types (Keynote, Panel, Masterclass) — each one builds on one of the four bases. See How session types work for details.
Registration blocks — bundle sessions that require registration (Workshop and Time slots types) and set how many sessions from the block an attendee can sign up for. Example: a block called Morning workshops contains three workshops; Maximum number of sessions per attendee from this block = 1, so the attendee picks one of the three.
Stages — physical rooms or stages. They are assigned to sessions and serve as a filter both in the attendee app and on the microsite.
Tags — thematic labels (for example AI, Marketing, Leadership). They are used to filter and recommend content in the app.
The session type sets default behavior for registration, visibility, and engagement features (rating, questions, polls). Every session inherits these settings automatically, but you can override them on an individual session.
Changes to a type's settings flow through to every session that inherits the setting (its toggle on Default), existing sessions included. Sessions switched to Custom are decoupled from the type and will not receive the change.
The New session edit panel has five tabs (six for the Time slots type):
Information — name, date, time, type, block, stage, tags, organizer note.
Visibility — inherit from type, or set a custom rule (public / only for selected groups).
Content — session description, image, video-call link, engagement settings (rating, questions, polls).
Speakers — assign speakers and moderators (see Managing Speakers).
Partners — assign sponsors and exhibitors to the session.
Slots (Time slots type only) — overview of the generated slots and registered attendees.
The detail of how to create sessions of each type lives in the follow-up articles.
Sessions can also be created in bulk from Excel through the Import tab in the Agenda — see Bulk import of sessions.
Agenda without registration (lecture format). All sessions of type Keynote. You do not need registration blocks or stages — sessions and times are enough. Fits a conference or a meetup.
Workshops with open registration. Sessions of type Workshop without registration blocks. The attendee signs up for any number of workshops. Set a capacity (Limit number of registrations) and, if needed, Registration time limits and Session cancellation.
Workshops with limited choice. Sessions of type Workshop plus Registration blocks. Each block contains 3–5 workshops with a maximum of 1. The attendee has to pick one from the offer. Typical for a multi-round workshop format.
One-on-one meetings and time slots. Sessions of type Time slots. The session has a defined length (for example 60 minutes), which is split into 15-minute slots. The attendee picks a specific slot. Fits one-to-one meetings, car test drives, and reservations (see Setting up reservations in the Agenda — buses, workshops, social program for details).
Mixed agenda. A mix of types in a single event. Keynote as Keynote, workshops as Workshop, one-on-one meetings as Time slots, breaks as Break.
For a large conference with multiple rooms and parallel tracks:
Create Stages — one for each room.
Create dedicated session types or use Tags to distinguish tracks (for example Business Track, Tech Track).
Turn on the Stage and Tags filters on the Agenda's Settings tab.
In the Agenda settings, look at Allow concurrent registrations within this Agenda and decide whether it makes sense — yes for a conference, usually no for workshops.
By default, an attendee cannot register for two sessions whose times overlap. This applies inside a single Agenda and across all Agendas in the event. You can relax the restriction on the Agenda's Settings tab with two independent toggles:
Allow concurrent registrations within this Agenda — the attendee can sign up for overlapping sessions, as long as both are in this Agenda.
Allow concurrent registrations across Agendas — the attendee can register at the same time for sessions from different Agendas. The toggle has to be on in both Agendas; if only one of them has it on, the restriction between them still applies.
Above the toggles, the admin spells out what the current combination means for attendees. When you turn on the second toggle and remove every restriction, the system first asks whether you really want to. Turning a toggle off saves without a prompt.
How the system decides what overlaps:
Only times that actually intersect clash. Back-to-back sessions (one ends at 11:00, the next starts at 11:00) do not overlap.
For a time slot, the slot's time counts, not the whole session. The original registration does not block switching to another slot of the same session.
Only active registrations count. A canceled registration blocks nothing.
The check applies only when attendees register themselves. When you add an attendee manually on the Attendees tab, or in the Edit attendees dialog of a slot, the system does not check for overlaps.
Changing the settings does not work retroactively. When you turn a toggle off and the restriction applies again, registrations that already overlap stay in place. Nothing is canceled.
An attendee whose registration would create an overlap sees the Register button disabled. In a browser, hovering over it shows the reason: You already have a registration for another session at this time.
Besides concurrent registrations, the Agenda's Settings tab has a Display settings section — toggles that control how the agenda is presented to attendees:
Show session time — shows the start and end time next to session cards in the agenda.
Show time zone — shows time-zone information with the session schedule. Useful for online and hybrid events with attendees in multiple countries.
Show date in session detail — shows the date in the session detail header. Helpful for multi-day events where the time alone is not enough.
Expand time slots in the agenda — time slots appear directly on the session card in the agenda overview, so the attendee picks a time without opening the detail (see How time slots work).
How the agenda is displayed on the event microsite is configured separately, in the Microsite section.
The Settings tab has no Save button. The system saves every toggle change and every new filter order right away and confirms it with a message. If saving fails, the toggle switches back to its last saved position and an error appears. The toggle and the display option on the My Agenda tab save the same way. The button remains in two places: you confirm a filter rename with Save in the side panel, and on the Visibility tab you save the name and groups with Save changes.
All content features (the Agenda included) have separate visibility toggles for the microsite and the attendee app. In the app, sessions are listed in chronological order; sessions with the same start time are ordered by the order of their types (see How session types work). Registration for sessions of type Workshop and Time slots is available only in the attendee app — an attendee cannot sign up for a workshop through the microsite.
Decide the type before you create the session. For registration, pick Workshop (any number) or Time slots (a specific time).
The change flows through to sessions that inherit the setting (their toggle on Default), existing ones included. Sessions where you switched the setting to Custom are decoupled from the type and will not receive it; reconcile those on each session individually — see Managing sessions.
For an agenda with parallel tracks, always create Stages and assign them to sessions. The attendee can then filter the agenda by room.
Turn Concurrent registrations on only where it makes sense (a conference plus a poster session; a workshop plus a social program). For ordinary workshops, leave the default restriction in place.
The across-Agendas option applies only when both Agendas have it on. Check Settings in both.
A toggle turned off only guards new registrations. Anyone who has meanwhile signed up for two sessions at the same time stays registered for both. Go through the registered attendees of the affected sessions and resolve the overlaps with them, or remove them from one of the sessions manually.
Slots are generated when the session is saved, based on the Time slot length and Break length fields. Check those fields. The session's Slots tab shows the generated slots and how full they are.
Once the first attendee registers for a Time slots session, you cannot change the type, the start and end time, the slot length, or the break length. Plan ahead.
