A session is the basic building block of the Agenda — a specific item on the schedule with a name, time, type, and other details. You create and edit sessions on the Sessions tab in the Agenda: one at a time in the edit panel, or in bulk over selected sessions in the list. By default, each session inherits registration, visibility, and engagement from its assigned type, but you can override these settings on each session.
Before you create your first session, have your types ready — the type sets the default behavior (registration, visibility, engagement). See How session types work. Optionally prepare stages, tags, and registration blocks up front.
Add a new session on the Sessions tab with + New session.
Fill in the required fields: Session name, Date, Start, End, and Type. The rest (stage, tags, description, speakers, partners) is optional.
Save: Save creates the session unpublished; Save and publish publishes it to attendees right away.
Time is entered in the event's time zone (see Creating a new event).
Left menu → Content → select an Agenda → Sessions tab. The list shows every session in that Agenda. Next to it are the Types, Blocks, Tags, Stages, My agenda, Settings, and Import tabs.
A session is created and edited in a slide-out panel (New session / Edit session). The panel has tabs:
Information — the basics (date, time, type, stage, tags, note; for registration types also the block and registration settings).
Visibility — who can see the session.
Content — description, image, and engagement features.
Speakers — the session's speakers and moderators.
Partners — sponsors and exhibitors assigned to the session.
Attendees — the list of registrants (only when editing a Workshop or Time slots session).
For the Time slots type, a Slots tab is added as well — see How time slots work.
This is where the session basics live:
Date, Start, End — the session's time in the event's time zone.
Type — shown as custom name (base behavior), for example Workshop (Workshop). The type sets the session's default behavior.
Block — the registration block (only for Workshop and Time slots types; see How registration blocks, stages, and tags work).
Stage — the room or stage where the session takes place (also serves as a filter in the app).
Tags — topic tags for the session.
Organizer note — an internal note. It is not shown to attendees; it is for organizers only.
For registration types (Workshop, Time slots), the Registration settings block also appears on this tab — see below.
This is the key logic of the whole Agenda. A session inherits three groups of settings from its assigned type:
Registration settings (Information tab, for registration types),
Visibility (Visibility tab),
Engagement (Content tab).
Each one has a Default / Custom toggle:
While it is set to Default, the session shares the setting with the type — you see only a summary (for example, Public or Session rating, Questions), and a change at the type level flows here too.
Switching to Custom decouples the setting from the type and reveals the individual options, which now apply to this session only. A later change to the type no longer affects such a session.
Why it works this way: you set most sessions of the same type once at the type level and do not have to touch them one by one. Use Custom only where a specific session genuinely differs from its type (different capacity, different visibility). For the inheritance details, see How session types work.
For Workshop and Time slots types, after switching to Custom you can set:
Registration only for selected groups — only attendees from the selected groups can register.
Assign attendee to a group after registration — anyone who registers is automatically added to the chosen group (useful for follow-up communication targeting).
Limit total registrations — once turned on, you enter the maximum number of attendees in a stepper field.
Show the number of available spots — attendees see how many spots are left.
Notify the organizer when an attendee's session registration changes — sends the organizer an e-mail on every registration or cancellation.
Notify the attendee when their session registration changes — sends the attendee an e-mail.
The same fields are set as defaults at the type level — see Setting up workshops and session registration.
After switching to Custom, you choose:
Public — every attendee sees the session.
Only for selected groups — only the selected groups see the session; for everyone else it is hidden. A Select groups field appears.
Visibility (who can see the session) is different from status (whether the session is published at all) — see below. Working with groups is covered in Working with groups and visibility.
Description — the session text in an editor (formatting, links, in-text images).
Image — a preview image (JPG, PNG, or GIF; recommended size 1200 × 600 px, 2:1 aspect ratio).
Engagement — after switching to Custom, turn on Session rating (attendees rate the session with stars) and Questions (attendees ask questions on the program detail).
Speakers — assign speakers and, separately, moderators. Type a name into Search for a speaker and pick a profile; you can Remove an assigned speaker. Profiles are managed in the Speakers content feature (see Managing Speakers) — assignment also works from the speaker's panel.
Partners — assign sponsors or exhibitors through Search sponsors and exhibitors.
On a saved Workshop or Time slots session, the Attendees tab lists the attendees who registered for the session.
When creating a session:
Save — the session is saved unpublished (attendees do not see it yet).
Save and publish — the session is saved and published right away.
The dropdown options Save and add another / Publish and add another save the session and immediately open a blank panel for the next one — handy when creating several sessions in a row.
When editing a session, you save with Save changes. The bottom left has a status switch and a Delete button.
Status controls whether the session is visible to attendees. It has two values:
Published — the session is published and attendees see it in the agenda on the microsite and in the app.
Hidden — the session is not visible anywhere. Useful for sessions in progress or for temporarily pulling one without losing data and registrations.
The session list has a Search sessions field above it and a set of filters: Day, Type, Block, Stage, Tags, and Status. You can combine filters (for example, Day 20 Mar + Type Workshop) to narrow the results. Clear active filters with Clear filters.
The list columns — Day, Time, Session name, Type, Block, Stage, Tags, Visibility, and Status — are sortable. The Visibility column shows whether the session's visibility is inherited from the type (Default) or custom; the Status column shows Published or Hidden.
In the list, select several sessions (or all of them through the header checkbox) and use the bulk action bar:
Block — assign or change the registration block (the — option removes it).
Stage — assign or change the stage.
Tags — add or remove tags.
Status — change in bulk to Published or Hidden.
Delete — delete the selected sessions.
A bulk action changes only the chosen attribute and leaves the sessions' other settings untouched. For both a change and a deletion, the system shows a confirmation dialog. Bulk actions are useful when rearranging tracks, moving sessions between stages, or when you need to align existing sessions after changing a type's settings (a type change does not flow into existing sessions on its own).
Sessions can also be created in bulk from Excel through the Import tab in the Agenda. Import creates new sessions; it does not edit existing ones — use the bulk actions above to edit sessions that already exist. See Bulk import of sessions.
The Save button only saves the session; it does not publish it — the session stays unpublished. To make attendees see it, use Save and publish, or switch the status of a saved session to Published. Check the Status column in the list.
Once you switch a session's registration, visibility, or engagement to Custom, the type's settings no longer apply to it. A later change at the type level does not flow into such a session. If you want the session to follow the type, leave the toggle on Default.
Once the first attendee registers for a Time slots session, you can no longer change the type, the start and end time, or the slot length; for registration types, you also cannot switch the Default / Custom registration toggle. Make these decisions before registration opens. See How time slots work.
A bulk action sets the chosen stage or block on all selected sessions and overwrites whatever they had. Check which sessions you have selected before you confirm.
Deleting (individually or in bulk) removes sessions for good, including the attendee registrations on them. To pull a session temporarily without losing data, use the Hidden status.
If you do not see sessions that should be there, check the filters above the list. An active filter (for example, Status or Day) shows only some sessions — clear it with Clear filters.
The Description (Content tab) is shown to attendees on the session detail. The Organizer note (Information tab) is internal and attendees do not see it. Do not put public information in the note, and vice versa.
