Groups in Happenee are how you categorize attendees and control what each of them sees. Group management itself lives at workspace level (see Managing contacts and groups in your workspace). This article covers how you use groups inside an event — for visibility of content and engagement features, communication targeting, registration limits, and statistics filtering.
Decide what you want to differentiate attendees by — type (VIP / standard), role (speaker / partner), source of registration (nominator), preference (catering, workshop), company, or team.
Create the groups before you launch registration. Assigning them after the fact works, but it is manual.
The ways an attendee ends up in a group are described in Managing contacts and groups in your workspace — the fastest path is through an answer in the Registration form.
Turn visibility on carefully — an empty feature shown to half the attendees feels like a broken app.
1. Visibility of content and engagement features. For every content feature (Agenda, Speakers, Venue, Contact, Custom content, Sponsors, Exhibitors) and every engagement feature (QR ticket, Notifications, Polls, Survey, Questions, Attendees, Registration information, Online module) you can choose whether all attendees see it or only selected groups. (The attendee-to-attendee networking feature is labeled Attendees in the UI; Networking is the brand-term alias used in communication.)
2. Targeting e-mail campaigns. An e-mail campaign can be targeted to one or more groups. The Invitation e-mail does not support targeting by group — if you need to segment an invitation, use an e-mail campaign instead.
3. Visibility of questions and answers in the Registration form. For every additional question and every specific answer you can choose to show it only to selected groups.
4. Reporting. Attendee statistics can be filtered by group — for example, how many people from sales rep Novák's nomination actually showed up.
A summary of the paths (details in Managing contacts and groups in your workspace):
Import — when bulk-importing contacts, in the groups column.
Manually in the contacts table — select contacts and use the Add or remove from groups action.
From the Registration form — an answer to a question assigns the attendee to a group (configured on the specific answer; see How conditional questions work in the Registration form).
From a nominator — a nominator can have a default group preset for everyone they invite, or they can assign groups manually (see How nominations and nominators work).
After buying a ticket — a ticket can have a group preset, and the attendee is assigned to it automatically after registration (see Setting up Tickets).
From a link — individual and bulk registration links can carry an assigned group, and the registrant is added to it automatically.
After using a discount code — a discount code can have an assigned group.
In the event admin under Content or Engagement features, open the detail of a specific feature. In the Visibility settings panel (tooltip Visibility restrictions for groups) you find:
all attendees (default) — everyone sees the feature.
Selected groups only — opens a field for picking groups. Only attendees in the selected groups see the feature.
For each content feature you can also choose whether it appears on the microsite, in the attendee app, or both. Engagement features show only in the attendee app. Visibility by group applies across every channel where the feature appears.
In the Registration form, on the Additional questions tab:
For an entire question, turn on Show question only to selected groups and pick which ones.
For a specific answer in a type 2 (Select only one) question or similar, turn on visibility and pick the groups. This lets you, for example, hide the answer Yes, I want VIP access from everyone except the VIP group.
In E-mail campaigns, when creating a campaign you choose the recipients. You can pick:
All attendees of the event.
Attendees in a specific status (Attending, Not attending, Not responded).
Attendees in one or more groups.
Combining filters lets you target very precisely — for example, everyone from Brno who is in the Attending status.
Every group in Happenee today is a user group — created by the organizer. System groups (automatically created, for example Confirmed attendees or Not registered) are not available today; you handle that need with manual groups or by filtering on attendee status.
Groups are global to the entire workspace — there are no groups bound to a single event. If you want to differentiate groups across events, name them unambiguously (for example, Conference25_VIP, Workshop25_Speakers). Local groups bound to an event are not available today.
Attendee type is defined by a group, not by status. Create a VIP group and add everyone it applies to (through import, a Registration form question, or manual assignment).
After you set visibility, check the contacts table for how many people are in the group. If the number does not match your expectation, add the missing attendees (manually or in bulk).
Visibility takes effect immediately — if no one is in the group, no one sees the feature. Add members first and then turn on visibility, or use a temporary Selected groups only with a test group (for example, Organizer) and open it up to everyone once the content is ready.
Automatic group assignment only works for new answers. Existing answers are not back-filled — if you added the setting after the form went live, fill in the groups manually.
For one-off groups, use a name that includes an event prefix (for example, ConfApril25_VIP). After the event, clean the groups up, or at least rename them.
The Invitation e-mail does not support targeting by group; it only lets you split by status (not invited, not responded, did not open). For segmentation by group, use an E-mail campaign.
