Nomination is a distributed invitation process. Instead of having only the organizer send invitations, you can delegate part of the invitation process to nominators — sales reps, assistants, department leads — who invite their own contacts under their own name. The organizer sees the overall picture, while nominators manage their invitations in a separate administration.
Decide whether you need a distributed invitation process — and if so, who the nominators will be, how many people each one can invite, and whether you want to track who invited whom.
To track who invited whom, create a group named after the nominator — assignment to that group then shows up in statistics.
Decide whether nominators will send invitations themselves (through the system or in their own way) or whether they will only nominate and the organizer will send the invitations centrally.
You find nominations in the event menu at the bottom, in the Tools flyout → Nominations.
Nominations are a fit for scenarios where you have limited capacity and want to split invitations among several people who have their own contacts:
Corporate events with seats allocated per department — every manager gets 10 invitations and invites their clients.
A sales team splitting VIP invitations — every sales rep invites their clients.
A partner event — every partner gets a batch of invitations and decides how to use them.
A multi-day event where someone has to split people across days — a nominator with the group-assignment permission sorts their invitees into individual days. The group is then shown to event staff during check-in, so on site you can tell who is expected on which day.
For public events or internal corporate events without a per-person budget, nominations are usually not needed.
Both let someone other than you do the inviting. What differs is who controls the list.
A bulk registration link is only a link. Whoever receives it can pass it on, and anyone who gets hold of it can register. You find out who used it from the export of registered attendees. Only the organizer can remove someone, and only in the admin — the partner you gave the link to cannot work with the list at all. Both link types are set up in Setting up Tickets.
A nominator has a named list they manage themselves: they see the status of their invitees and can edit them, delete them, and assign groups to them. You, meanwhile, see in the admin whom they added and whether they actually filled the groups in.
Choose a bulk link where it does not matter to you exactly who turns up and you want it done with a single e-mail. Choose a nominator where you need named control, a split into groups, or an overview of who invited whom.
In the event menu open Tools → Nominations and click + Add nominator. Fill in:
First name and Last name of the nominator.
E-mail — the address the nominator will receive their administration login at.
Note (optional) — an internal note for the organizer.
Limit — the maximum number of attendees the nominator can invite. Leave empty for an unlimited count.
Preferred language — the language the nominator gets the login and the administration content in.
Assign group to nominated attendees — an optional group the system automatically assigns every person the nominator invites to. To track who invited whom, create a group named, for example, after the nominator.
When creating a nominator, you set two key permissions:
Allow group assignment. The nominator can assign groups to the people they invite. Groups can then be used for personalizing the Registration form, the microsite, or e-mail campaigns. If the nominator does not have this permission, all of their invitees are either without a group or in the default group you assigned to the nominator.
By default, the nominator administration offers a single column with every group you have in the workspace — including groups from other events. The nominator picks from them freely. With internal nominators that does not matter; external nominators (partners, suppliers), however, see more than they need, and nothing stops them from assigning a group that has nothing to do with their invitations.
If you need to narrow the choice down, the nominator administration can be set up with several named columns — Day and Attendee type, for example — where each column offers only predetermined groups. This is not a self-service setting; arrange it with customer support. Count on it during planning, not a week before launch.
Allow sending invitations. When turned on, the nominator can:
Send the Invitation e-mail through Happenee — one contact at a time, or in bulk to a whole segment of their list.
Copy the invitation link and share it in their own way (their own e-mail, Slack, in person).
Both buttons stay on a row only until the attendee responds. Once they register or decline, the buttons disappear — there is no invitation left to handle.
When turned off, the nominator only nominates — they fill the list, but the organizer sends the invitations centrally. The bulk send panel does not appear for them at all. This makes sense when you want to keep control of the timing and form of the send-out.
After receiving the login e-mail, the nominator enters their own version of the event administration. The header shows three numbers:
Nominated contacts — how many people they have added, with their limit in brackets.
Confirmed attendees — how many of them registered, plus companions.
Waiting for registration — how many places are held by people who have not responded yet. Each of those contacts blocks one place plus the companions they are allowed to bring, so this number is often higher than the number of people who have not answered yet.
Below the header sits the form for adding a contact — First name, Last name, and E-mail are required, followed by Company, Position, Phone, and language — next to it Bulk import of contacts, and under the table the Nominated attendees (Excel) export.
The List of nominated contacts has an Invitation column with the status of the Invitation e-mail (Not sent, Unread, Read, Undelivered) and a Registration column with the response status (Not responded, Attending, Pending approval, Not attending, Maybe). On each row the nominator has:
Copy invitation link and Send invitation e-mail — only with the permission to send invitations, and only while the attendee has not responded. After a send, the date replaces the button, together with a Send again link.
Switching the attendee to not attending — the action also removes the groups assigned to them, which the confirmation dialog points out.
Deleting the attendee — removes them from the list and frees a slot in the limit.
+ Add group in the contact column — only with the group-assignment permission, and only while the attendee has not responded.
The + icon at the end of the row expands the detail (company, position, phone, language, note); the pencil opens Edit attendee. Editing ends the moment the attendee responds.
The nominator does not see other nominators or their invitees. The administration is isolated.
With the permission to send invitations, the nominator gets an Invitation e-mail panel above the table with three buttons. The number in brackets is how many contacts that send covers; clicking opens a confirmation dialog, and only then does the send run:
All — every contact the nominator has nominated, whatever their status.
Not invited — only those who have not been sent the Invitation e-mail yet and who have not responded either.
No response — everyone who has not responded yet, whether or not they received an invitation.
No response is therefore a wider set than Not invited — it also covers contacts who were never sent anything. Anyone who has already registered or declined falls into neither, which is why both buttons can show zero even when such a contact still has the invitation status Not sent.
Note that No response means something different here than the segment of the same name in e-mail campaigns, where it covers people who received the invitation and did not react to it.
In the Statistics or Registration administration the organizer sees:
The overall view of nominations (how many nominators, how many invitees, how many confirmed).
Who invited whom — visible if the nominator is assigned to a group named after themselves and that group is propagated to the people they nominate. In statistics you can then filter by that group.
Nominations + approval — the organizer manually approves every nomination on top. Double control, but slower.
Nominations + domain restriction — even if the nominator invites someone from a different domain, the system rejects the registration. Watch this combination — it can cause conflicts.
Nominations + public registration — not possible. Nominations are a closed process and are mutually exclusive with a public link.
Decide in advance whether nominators send invitations themselves or only nominate, and write it in the welcome e-mail. Without that permission they have neither the row buttons nor the bulk send panel, so they have no way to send an invitation even if they want to.
The slot returns after a deletion, not after setting the status to Not attending. To free a slot, the nominator has to remove the attendee from the list.
Before creating a nominator, create a group named after the nominator (for example, Nominator_Smith). When creating the nominator, assign it in the Assign group to nominated attendees field. You can then filter statistics by group and see each nominator's results.
A direct link is open — anyone with the link can register and consume one of the nominator's slots. If you do not want that, in Event settings choose the Only assigned contacts restriction — the nominator must manually assign a contact before inviting them.
In the nominator administration, the No response segment goes by the response status alone, not by whether an invitation was sent. Use Not invited for the first wave and No response for the reminder — in that order, nobody receives a first invitation at the point where you expect the message to read as a nudge.
This is intentional: editing, group assignment, and invitation sending all end once the attendee responds. Handle the group earlier — either assign it to the nominator as the default in the Assign group to nominated attendees field, or have the nominator fill it in as soon as they add the contact. For an attendee who has already registered, only the organizer can make the change, in the event administration.
Nominators only see their own invitees. This is intentional — it protects your data and the budgets of the other nominators. If anyone needs to see more, they have to be an organizer, not a nominator.
