Speakers is a content feature that lets you add the people appearing in your program and show their profiles to attendees. Each speaker has a separate profile (first name, company, job title, photo, bio) and can be assigned to one or more sessions in the Agenda — in the role of Speaker or Moderator. The Display level controls the order and the size of the speaker card on the microsite and in the attendee app.
Get clear on who is appearing at your event and in what role — keynote speaker, panelist, moderator, workshop facilitator.
Prepare their profiles: first name, last name, company, job title, bio, profile photo.
Decide the Display level — High for keynote speakers, Basic for regular speakers.
Before you can assign speakers to sessions, the sessions must first exist in the Agenda.
In the left menu, go to Content and then Speakers (use the + Add button if you do not yet have the content feature added).
Click + New speaker.
Fill in First name and Last name (required).
Enter Company and Job title (optional).
Pick the Display level: Basic (default), Medium, or High.
Upload the Profile photo (JPG or PNG, recommended 500×500 px, 1:1 aspect ratio, up to 500 KB).
Fill in the Bio — text in the rich text editor.
Save with Save (saves as hidden) or Save and publish.
The Display level sets the order and the prominence of the profile on the microsite and in the app:
High — profiles appear first, with a larger card. Typically the keynote speaker or a special guest.
Medium — the second wave; the card is smaller than High but larger than Basic.
Basic (default) — regular speakers, panelists, and speakers tied to individual sessions.
The order of speakers within the same Display level cannot be changed by hand. If you need finer control, split your speakers across the Display levels — not every keynote needs High.
The state controls where on the microsite and in the attendee app the speaker is visible. There are three states: Published, In agenda, and Hidden.
Published — the speaker is visible everywhere:
on the attendee app home screen (dashboard),
in the Speakers module on the microsite and in the app (in the speaker list),
in the Agenda module on the microsite and in the app — on the session card in the session list,
on the session detail — in the speakers and moderators card,
on the speaker's own detail page.
In agenda — the speaker does not appear in the speaker list or on the dashboard, but is visible everywhere their sessions show up:
in the Agenda module on the microsite and in the app — on the session card in the session list,
on the session detail — in the speakers and moderators card,
on the speaker's own detail page — it stays reachable. An attendee gets to it by clicking through from the session detail, even though the speaker is not in the speaker list.
The In agenda state suits speakers you want listed on a specific session but do not want to feature in the speaker list as a "star" of the event — for example, the moderator of a panel or a presenter from your internal team. Attendees find them through the agenda, not by browsing the speaker list.
Hidden — the speaker is not visible anywhere: not in the Speakers module, not in the Agenda module, not next to any session. There is no speaker detail page either — the profile link does not exist. Use it for work-in-progress profiles or to temporarily pull a speaker without losing their data or session assignments.
Sessions must first exist in the Agenda before you can assign speakers to them.
From the speaker panel:
Open the speaker edit panel.
Switch to the Sessions tab.
In the Search sessions field, type the session name.
Optionally narrow results with the Type filter (by session types).
Click + next to the session — it gets added to the list.
For each assigned session, pick the role: Speaker or Moderator.
Save with Save changes.
You can also assign from the other side — from the session edit panel under Content → Sessions, on the Speakers tab.
Speaker — the person who presents the session content.
Moderator — the person who moderates the session (for example, in a panel discussion).
The difference is visual — on the session detail, speakers appear under the Speakers heading and moderators under the Moderators heading. The same person can take different roles across different sessions (speaker on one, moderator on another).
In the speaker list, tick multiple speakers at once and use the bulk-actions panel:
Display level — change to Basic / Medium / High in bulk.
State — change to Published / In agenda / Hidden in bulk.
Delete speaker — removes the speaker (irreversible).
The language switcher lets you translate:
First name and Last name
Job title
Bio
The company is usually not translated (the company name is consistent), but the field accepts a translation if you need one.
You can bulk-import speakers from Excel (first name, last name, company, job title, bio, display level, status). Profile photos are not uploaded through the import — add them by hand after the import. For a full walkthrough of the wizard, the template, and the numeric codes for Display level and Status, see Bulk import of speakers.
The photo is optional, but it makes a real difference to how the page reads. If you do not have a professional photo, use at least a good-quality portrait (500×500 px, JPG/PNG, up to 500 KB). Without a photo, the event looks amateur.
Use High for only one to three of the most prominent speakers. Set the rest to Medium or Basic. The point is hierarchy.
If you want the speaker to appear on a session, the state must be Published or In agenda. Hidden hides the profile everywhere.
Deletion is irreversible and removes the assignments from every session. The sessions themselves stay, but with no speaker. To take a profile out temporarily, use the Hidden state — the profile and the assignments are kept.
Check the speaker state. If it is Hidden, the speaker does not appear anywhere. If it is In agenda, the speaker appears only with their sessions, not in the speaker list on the microsite or on the app dashboard.
Photos do not come through the import. After the import, walk through the speakers and add the photos by hand.
