A webinar, online course, and virtual conference share a foundation: easy access, clear content, and a reliable stream. They differ in what the attendee should do or gain. The Online module in the web attendee app connects the stream with selected interactions. Start with the outcome and entry route, not a feature list.
Offer the full Happenee ecosystem, including the app, even to a small group. Adjust the scope: the stream, materials, contacts, and a return to content after the event or in the next lesson, subject to access and licensing. The recommended web route does not require mobile installation. E-mail and PDF can still provide instructions and materials. If you decide not to use the app, verify an alternative content route and its limitations rather than promising identical interactions without testing.
Establish:
Why should someone attend? To get an overview, learn a process, ask an expert, or make contacts? How will you know they achieved it?
What already works? If registration, sales, or invitations exist in another system, first resolve the connection. Another registration is not the default answer.
Who may view the content? The public, an invited group, a particular course cohort, or paying attendees? How will they get the right access?
Who provides the broadcast? You need a streaming provider and a person responsible for video and audio; Happenee does not produce them itself.
How long and how actively will people participate? A short talk, practical course, and full-day virtual conference need different designs.
Choose the Virtual type for a fully online event. Prepare the main viewing route in the web app and explain it in the invitation.
Webinar: one clear promise, easy entry, a stream, and room for questions. A separate extensive Agenda is unnecessary if it only repeats one time.
Online course: add lesson structure, materials, practical tasks, and a clear distinction between cohorts or groups. State what attendees should prepare beforehand.
Virtual conference: a clear Agenda, navigation between sessions, speakers, and any parallel paths. With concurrent streams, test whether attendees can always tell where they are.
An online relationship-building event: alongside content, provide a specific opportunity for Networking. A profile list alone does not replace time to connect.
Explain the value: what attendees will learn and whom the event is for.
Collect the necessary information: only what you will use for access or preparation. Prior knowledge may matter for a course; a simple webinar may need less. Do not impose a universal question count.
Confirm participation and access: people must know whether they are registered and which link gets them in.
Prepare the entry screen: when the event starts, where to open the stream, and whom to contact if access fails.
A public microsite can explain the value and attract registrations. Direct access may be more appropriate for a closed course. Add paid tickets only when selling attendance; do not move an existing sales flow to another system without a reason.
Use the Online module for the stream and relevant interactive tabs. Prepare the video source according to the provider's instructions and Using the Online module. An ordinary video URL is not necessarily a usable embed.
Audience questions: explain when you will address them and name the person monitoring them.
Polls: use them when the answer will shape the presentation or engage the audience with a specific topic.
A survey: check what people took away and what was missing.
Materials: prepare their location and availability for the correct group.
Arrange advanced Online module variants such as Social Wall or games with customer support. Do not enable interactions merely because they are available; they need a purpose and someone to run them.
Separate checks by when the setup will be used:
Before opening registration: correct information, data collection, any payment, and the resulting confirmation.
Before making the app available: ordinary attendee access, the correct content and group, links, and time including the time zone.
Before the live broadcast: video and audio, the correct stream from another connection, moderation, a backup contact, and communication during a failure.
Test a negative case too: a person without permission must not see restricted content. A successful administrator test does not replace an attendee test. If the source or access changes after rehearsal, check the affected path again.
Before the event: send confirmation and prepare an appropriate reminder with the time and entry link. Choose timing for your audience instead of requiring a universal schedule. Someone must configure and verify the e-mail campaign and its recipients.
During the event: welcome attendees, explain questions, and state the return time during breaks. If something fails, explain what is happening and where to find the next update.
After the event: where agreed rights and service scope allow it, make the recording or materials available to the correct group. Send a short feedback request and a relevant next step. Not everyone needs the same sales call to action.
You run two editions of the same beginner course. Each group has its own time and materials. Registration already works in another system.
Keep the entry route, resolve attendee allocation to the appropriate cohort, and verify access. Send a short preparation task before the course. During it, collect questions and let attendees try one process. Afterward, evaluate whether they mastered it and deliver materials to the relevant group.
When preparing the next cohort, review old questions and chat. Before any deletion, retain only data you need and are permitted to keep. A new group should not automatically see private questions from the previous one.
Separate invitees, registrants, and evidenced viewing. Use the available Online module reporting, questions, and feedback. For a course, add evidence of the learning outcome; viewing duration alone does not prove understanding.
First resolve how a known attendee reaches the content and correct group. Fixing that connection can add more value than another form.
Agree on production, the video provider, and Happenee administration separately. Define who handles each type of failure.
The Online module is primarily designed for the web app; from the mobile app, it opens in an in-app browser. Recommend a device suitable for your format and test the actual route offered in the invitation.
Name a moderator and allocate time for answers. If something cannot be addressed, explain the next step instead of promising an automatic response.
Verify rights, availability, and audience. The organizer must know who supplies the recording and who makes it accessible.
