The Happenee admin is the environment where, as an organizer, you manage your workspace, individual events, and every related feature. It has a stable structure — a left menu for navigation and a main content area in the middle. The bottom of the left menu holds help, contacts, your administrator account, and a Tools dropdown where Registration, Check-in, Orders, Attendee approval, and Nominations live. Basic orientation takes you only minutes, but learning where things live will save you unnecessary searching every time you come back to your work.
Sign in to the admin at your Happenee URL.
Get familiar with the two main areas: the left menu (main sections, with help, contacts, Tools, and your account at the bottom) and the main area (content of the current section).
Distinguish whether you are in workspace settings (which apply across the whole organization) or inside a specific event (which applies only to one event).
Get to know the language switcher — every event's content is edited separately in each configured language.
After you sign in, the home page opens with a list of events. At the top you can switch between:
Upcoming
Past
All
Click any event to open its own admin. To get back to the workspace level, use the Happenee logo or the back button.
The left menu is the main navigation element and shows different items depending on whether you are in the workspace or inside an event.
At the workspace level there are five items:
Events
Contacts and groups
Workspace settings — user account, custom contact fields, personal data protection, integrations
Files — shared document storage
Invoices — an overview of ticket invoices across all events
Inside an event you find sections for the individual parts of the event:
Overview — the event's home page with tools and statistics
Event settings
Statistics and reporting
Content — Agenda, Speakers, Venue, Sponsors, Exhibitors, and other content features
Engagement — Notifications, Polls, Survey, Networking, and others
Attendee app
Tickets
Registration form
Confirmation e-mail
Microsite
Invitation e-mail
E-mail campaigns
On-site check-in
The exact list depends on which features and modules the event has turned on.
Note what is not there: Registration, Check-in, and Orders live in the Tools menu at the bottom. Communication is not one item either, but four separate ones (Confirmation e-mail, Microsite, Invitation e-mail, E-mail campaigns).
Below the divider at the bottom of the left menu you find:
Help — opens the built-in chat that uses AI to answer questions about setup and events. It is there at the workspace level too.
Contacts and groups — contacts across the workspace (inside an event).
Tools — a dropdown that opens as a panel to the right. It holds Registration, Check-in, Orders, Attendee approval, and Nominations. This is the day-to-day running of the event, which is why it is reachable from anywhere in the event admin.
Account — settings for your administrator account, changing your password, and logging out.
App links are not in the menu — the Application button on the workspace home page (labelled in the singular) opens them: the web attendee app, the iOS app (App Store), the Android app (Google Play), and the service app for check-in. If you have a branded (white label) app, the links go directly to your own version.
In the top right corner of the event admin you find language flags — typically two (primary plus secondary), depending on how many languages you set up for the event. The switcher changes the language in which you edit content:
Each language is filled in separately.
When you are in Czech and you fill in the name of a content feature (for example a session in the Agenda, a speaker, a sponsor), the English version stays empty until you switch the language and fill in the content.
This does not affect the admin itself — you can have the Happenee interface in a different language than the one you edit content in.
After every edit, verify all of the event's languages. This is the most common source of errors — typos and empty fields tend to appear in the language that gets tested the least.
You reach Workspace settings from the left menu at the workspace level. There you find:
Company information
Default e-mail and microsite footer
Custom contact fields
Personal data protection (the GDPR template, consents beyond the standard set)
Files (central document storage)
Invoices (for workspaces that use paid Tickets)
These settings apply to every event in the workspace.
From the left menu at the workspace level you open contact management. Here you see every contact imported into the workspace across every event. Search lets you filter by name, e-mail, event, or group.
From here you also:
Add contacts one at a time, or import them in bulk through Excel.
Assign contacts to events, or remove them.
Create and manage groups across the workspace.
The main area in the middle of the screen shows the content of the currently selected section — the list of attendees, the table of sponsors, the Registration form settings.
You edit individual items (an attendee, a sponsor, a session, a speaker) in the edit panel, which opens from the right side of the screen. It typically has several tabs (Settings, Content, Sessions, and so on) and at the bottom the buttons Save changes, Delete, and a status switch.
In the top right of the event admin sits the Preview button. It lets you quickly open:
The event microsite (the way a prospective attendee sees it)
Ticket purchase (if the event is paid)
The attendee app (web and mobile)
The service app (for check-in)
Preview is essential for checking your work during setup — before you open registration, verify what the attendee and the staff at the door will see.
They are not in the main list of items — the Tools dropdown at the bottom of the left menu opens them, as do the tiles in the Tools section on the event Overview. The split has a logic to it: event setup at the top, day-to-day running at the bottom.
GDPR, Custom contact fields, consents, and import live at the workspace level. Agenda, registration, speakers, and sponsors live at the event level. It helps to keep checking where you are — based on what you see in the left menu.
After every edit, switch the language with the flag and verify that the content is correct in the second or third language as well. Otherwise your attendees end up with missing translations.
For bulk operations (status, category, group assignment) use the bulk-action bar above the table. For details, open the edit panel by clicking the edit icon on the specific record.
